2.1.        Public, Visitors and Contracted Employers Policy

This company is committed to providing a healthy and safe environment for all contracted employers, visitors and public who may be affected by activities at job worksites.

We strive to achieve zero accidents and incidents with a safety culture that encourages the correct behaviors and attitudes in both our employees and sub contractors. Our goal is to ensure that our workforce goes home safely each evening. We expect that each sub contractor will commit to the minimum safety standards and conditions as set within Mike's Electric Safety Program, by ensuring: 

·                All Contractors and self employed persons, where necessary, shall submit their Occupational Health and Safety programs to Mike’s for acceptance within the bid process, or follow Mikes Electric HSMS. Mike’s reserves the right to reject OHS programs that do not comply with the OHS Act. If rejected the contractor shall operate in accordance with this manual.

·                Contractors must sign the 2.2 Acknowledgement of Health and Safety Requirements.

·                Health and safety orientations are provided to all contractors and visitors by the safety officer, manager, or supervisor prior to them coming on site.

·                The orientation informs contractors and visitors of their health and safety responsibilities, worksite hazards and controls, and when conditions change.

·                All contractors shall have the necessary training and experience to perform their work in the safest manner possible

·                Contractors working on an ongoing basis are deemed competent through site inspection and monitored to ensure continued health and safe practices.

·                Any identified contractor non-compliance is recorded on site inspection or incident reports, for corrective actions.

·                Continued non-compliance will be addressed by meeting with the parties involved and if corrective actions are not completed may result in contractors being removed temporarily or permanently from the work site.

                                                                                                            May 7 2024

Signed (General Manager)

2.2.              Acknowledgements of Health and Safety Requirements

Contractors must:

1.     Understand their health and safety responsibilities.

2.     Understand and follow Mike’s Electric Health and Safety Management Program.

3.     Ensure workers and subcontractors receive a safety orientation.

4.     Complete a pre-project formal hazard assessment and submit daily site specific hazard assessments as required.

5.     Ensure all workers and contractors participate in site orientations, site safety meetings, follow site rules, and ensure all workers are familiar with health and safety requirements.

6.     Have a health and safety program that is compliant to Alberta legislation or follow the Mikes Electric Safety Program.

7.     Not engage in or allow any acts of violence or harassment.

8.     Immediately report all incidents including, near-miss incidents, work refusals, lost-time, medical aid, and fatalities.

9.     Ensure workers and subcontractors are competent and receive ongoing training.

10.Ensure workers have required Personal Protective Equipment (PPE).

11.  Any non-compliance with H&S policies and procedures must be addressed in a timely manner and if not completed may result in contractors or self employed persons being removed temporarily or permanently from the work site.

The Contractor Health and Safety Program has been read and its conditions are hereby accepted by the Contractor and all parties under the contractors’ direct control.

The signer assumes full responsibility to inform its employees and subcontractors the terms provided in the program.

The signers acknowledge that compliance with the Health and safety Agreement is a continuing requirement and is valid from the start to end of every job.

Name of Contractor Company:                                                                                                                                                                                                                                                                                  

Contractor’s Signature:                                                     Date:                                                                                                                                                                                                               

Manager’s Signature:                                             Date:                                                                                                                                                                                                               

Mikes Electric have assessed the OHS requirements and due to number of employees require a health and safety committee.

Terms of Reference

3.1.1 Composition

The committee’s composition will follow the requirements below:

•       The committee shall consist of at least 4 members.
•       Members must be selected to represent all areas of the business.
•       Worker members represent the workers and employer members represent their employer.
•       There cannot be more employer members than worker members.
•       Worker members must work for the employer and cannot be managers or supervisors.
•       Workers select their own HSC members, the timeframe for selection is 10 days.
•       If worker members are not selected within 10 days the employer may select worker members.
•       The employer selects the HSC employer members.

3.1.2     Term of Office

The OHS Code 197 states a term of office must be established for committee members. When practicable the term of office for each member will normally be at least one year, unless an employee is no longer employed by the company or is no longer able to perform their duties effectively.

3.1.3     Co-Chairs

Two co-chairs will be selected by the members of the committee.

a)     The worker members shall select one co-chair

b)     The employer members shall select one co-chair

Co-Chair responsibilities:

·     Alternate in serving as chair at committee meetings

·     Participate in all decisions of the committee

·     Prepare the agendas for the committee meetings

·     Ensure that meeting minutes are recorded

·     Ensure that meeting minutes are approved and given to the employer within 7 days of the meeting

·     Ensure copies of the approved meeting minutes are posted or provided by electronic means at the work site within 7 days after the day the meeting was held

Either co-chair may call a special meeting.

3.1.4     Meetings

The HSC shall meet in accordance with OHS Code Section 197 & 198:

·       Meet at least 4 times per year

·       Meet if requested by a co-chair

·       Meet if requested by an OHS officer

Meetings shall be held during normal working hours. A quorum is required to hold a meeting and make valid recommendations and decisions.

3.1.5     Quorum

The composition of the quorum shall follow the requirements below.

a)     Consist of 2 members or 1/2 of the members (whichever is greater)

b)     Both worker and employer members must be present

c)     At least one half of members present are workers

3.1.6     Agenda and meeting minutes

Meeting agendas and minutes will adhere to the guidelines below

·       Meeting agendas and minutes will follow the approved templates, see 1.3.

·       An agenda will be prepared by the co-chairs and distributed to members prior to the meeting.

·       The co-chairs must ensure that meeting minutes are recorded.

·       The co-chairs must ensure that meeting minutes are approved and given to the employer within 7 days of the meeting.

·       The co-chairs must ensure copies of the approved meeting minutes are posted or provided by electronic means at the work site within 7 days after the day the meeting was held.

3.1.7     Recommendations to the employer

Recommendations to the employer will follow the requirements stated below.

·       Written using the approved minutes 3.4

·       Directly related to health and safety

·       Reasonably capable of being done

·       Clear and complete (ensure the employer will not need more information to make a decision)

3.1.8     Replacing a Member

If a HSC member must step down during the member’s term of office, the following procedure will be followed to replace the member:

a)     The member will advise the committee in writing of their intent to step down

b)     The committee will pass the motion to replace the member, if necessary

c)     The committee will inform the employer if the member is an employer member, or the committee will proceed with an appropriate election process to elect a new worker member

d)     Determine the demographic represented by the leaving member

e)     Announce the departure to the work site

f)      Hold an election to replace the worker member (ensuring appropriate demographic votes)

g)     Announce the new member to the HSC and the work site

h)     If the member stepping down is a co-chair, the committee must proceed with a co-chair selection once the new member joins the committee

i)       Amend documentation to reflect the change.

3.1.9     Dispute Resolution – Failure to Reach Consensus

With the Employer

When a matter cannot be resolved after written reasons are given by the employer, the employer, the HSR, may refer the concern to an OHS officer

Amongst the HSC

When the committee is unable to reach an agreement regarding a health and safety matter the committee will take decision of the Co-chair.(This may include having the co-chair contacting OHS or a third-party consultant)

3.1.10   Members not Fulfilling Duties

If a member is identified as not fulling their duties and responsibilities, a special meeting will be held with the other HSC members to address the situation. Where possible support and training will be offered to help the non-performing member if this is not successful, the member will be formally notified in writing, that they are being removed from the HSC, and Replacing a Member procedure followed.

3.1.11   Amendments

These terms of reference may be amended by vote of the committee members.

3.2       Rules of Procedure

3.2.1     Purpose

The purpose of the Health and Safety Committee is to identify and resolve safety concerns as well as promote health and safety at the work site.

The committee also aids in increasing two-way communication between workers and employers as well as promoting a healthy and safe working environment.

3.2.2     Duties and functions

The duties and functions of the committee are identified in the OHS Act, s.19, and include the items below.

a)     The receipt, consideration and disposition of concerns and complaints respecting the health and safety of workers

b)     Participation in the identification of hazards to workers or other persons arising out of or in connection with activities at the work site

c)     The development and promotion of measures to protect the health and safety of persons at the work site and checking the effectiveness of such measures

d)     Cooperation with an officer exercising duties under the OHS act, the regulations and the OHS code

e)     The making of recommendations to the employer, prime contractor or owner respecting the health and safety of workers

f)      Reviewing the employer’s work site inspection documentation

g)     Assist the employer in the development, implementation, and review of violence and harassment prevention plans.

h)     The maintenance of records in connection with the receipt and disposition of concerns and complaints and the attendance to other matters relating to the duties of the committee

i)       Other duties as may be specified in this act, the regulations and the OHS code

Duties shall be performed during normal working hours.

3.2.3     Training Requirements

Training can be provided internally or by an outside training provider. All committee members will be trained in:

a) the roles and responsibilities of co-chairs, and HSC members, b) work site party obligations and c) worker’s rights under the OHS Act.

3.2.4     Records

The committee will keep accurate records of all activities conducted by and all items addressed by the committee.

Records include meeting agendas, meeting minutes, recommendations to the employer, inspections, hazard reports, incident reports, investigations, action plans, orders, interactions with OHS officers, or any other documentation related to the duties and functions of the committee. Records will be kept for a minimum of 2 years.

3.2.5     Inspections

The HSC will review work site inspection records at the HSC meetings.

3.2.6     Disclosure of Information

The committee or its individual members, must not disclose a worker’s personal health information or the personal information of an identifiable individual unless the disclosure is required by law.

3.2.7     Amendments

These rules of procedure may be amended by vote of the committee members.

3.3       HSC Agenda

HSC Meeting Agenda

Date:

Location:

Agenda

Agenda Prepared by:

1. Call to Order and Attendance

2. Acceptance of previous meeting minutes (not applicable first meeting)

3. Outstanding items from previous meeting (not applicable first meeting)

4. Review of inspection report(s)

5. Review of incident report(s) (if applicable)

6. New Items

7. Recommendations to employer

8. Training and communication

9. Other items

10. Adjourn

3.4       HSC Meeting Minutes

Signed:                                                                         Date:

                        HSR

Signed:                                                                         Date:

                        DIRECTOR