Hazards | PPE Required | Tools/Material | Additional Requirements (if any) |
|---|---|---|---|
Other Road Users Pinch Points Weather Conditions | Gloves Hi Vis Clothing | Hazard Assessment | |
Training Requirements | Trained in use of particular power tool |
Safe Work Practices
It’s the employer’s responsibility that all vehicles owned by the organization be inspected. The inspection needs to be done by the driver before a vehicle is used or daily. Owners of vehicles used for work are responsible for inspecting them before they’re driven.
The benefits of vehicle inspections
Inspections help ensure the vehicle is:
· Properly equipped
· Properly set up for the driving, road, and weather conditions it will experience
· Operating safely
Discovering mechanical defects or deficiencies before a trip can help drivers avoid a crash or being stranded at the side of the road. Knowing the vehicle should get them safely to their destination can help ease stress behind the wheel. Inspections help focus the driver on the task ahead.
Inspections and proper maintenance also help reduce the risk for everyone who shares the road. Other drivers expect your vehicles to be road worthy. For example, they expect your brake lights to be working so they can avoid rear-ending you. Cyclists and pedestrians expect your wipers to be working so they can be seen and establish eye contact with you at a crosswalk.
If any deficiencies are found that could make the vehicle unsafe or hazardous, a supervisor needs to be notified immediately. The deficiency needs to be fixed before the vehicle is used for work. Record any defects on your daily hazard assessment.
A video demonstrating a vehicle inspection is provided by: https://roadsafetyatwork.ca/resource/tool-kit/vehicle-inspections-and-maintenance/
Safe Job Procedure
An inspection requires a systematic approach. It takes only a few minutes. This is done before use or daily, by the driver.
Complete a walk around of the vehicle and visually check the following items and record on your daily hazard assessment.
Item | What to do | Tips |
Engine oil | Before starting the engine, check the oil level daily. Top up as necessary. | Consult your owner’s manual to confirm the oil you use is the right viscosity if operating in extreme heat or cold. |
Transmission | Check automatic transmission fluid level. | |
Coolant | Check coolant in reservoir is within operating range. | |
Brake fluid | Check reservoir fluid level is within correct operating range. | If you’re not sure, have your mechanic check. |
Power steering fluid | Check reservoir fluid level is within correct operating range. | If you’re not sure, have your mechanic check. |
Battery | Confirm battery is securely mounted; ensure battery terminal connections are tight (tug test) and check for signs of corrosion. | |
Engine belts and hoses | With the engine off and cool, visually inspect belts and hoses. Gently tug them to confirm they are secure. If you see evidence of leaks, kinks, splits, cracks or abrasion, have a technician check it. | |
Windshield washer | Check there is enough washer fluid. | Use winter washer fluid in winter. Have an extra container with you for longer road trips in dirty conditions. |
Tires – tire pressure | Each day, check to see if the tires look properly inflated. If you’re not sure they are, check with a tire pressure gauge. Check for signs of tire damage or unusual wear. | Find correct tire inflation pressures on the driver side door jamb or in the glove box and listed in your owner’s manual. Don’t forget to check the spare tire. |
Tires – tread depth | Use a tread depth gauge to keep track of tire tread depth. | The Motor Vehicle Act requires that tires be replaced when tread depth is 1.5 mm or less. Winter tires must have at least 3.5 mm of tread depth. But in practical terms, start planning to replace your tires when they are down to 4 mm of tread. |
Headlights | Confirm high beams, low beams, and fog lights work. | |
Tail lights, brake lights | Check that tail lights and brake lights work. | |
Turn signals, emergency flashers | Confirm both front and rear signal lights, and emergency flashers work. | |
Windshield | Clean the windshield. Check for rock chips. | Use a clean cloth and automotive windshield cleaner to clean the INSIDE of your windshield. |
Wipers | Confirm wiper controls work, and wiper blades clear the windshield. | Replace wiper blades when you see streaks or gaps when you use them. Switch to winter wiper blades in October. |
Leak check | As you walk around your vehicle, look underneath for oil, coolant or other fluids on the ground. If you see evidence, have a closer look. | |
Body damage | Look for door dings, scrapes and scratches that may have occurred the previous day. | Watch for loose hubcaps or body stripping, rock chips. Note and report them immediately. |
Instrument panel gauges and warning lights | Confirm no warning lights are flashing. If there are, have a mechanic address them immediately. | If your vehicle has gauges (e.g., oil pressure, coolant temperature) confirm they are within normal range. |
Heater/defroster | Check fan and flow direction controls are working well. | |
Horn | Check that the horn works. | |
Seating position | Adjust your seat position, steering column (tilt / telescopic) and headrest location for your optimal driving position. | Keep the vehicle free of clutter. Ensure items in the cab are secured / stowed. |
Rear-view mirrors | Confirm mirrors are clean, damage-free, and adjusted for your driving position. | Adjust your mirrors for optimal rearward visibility. |
Seatbelts | Make sure that seatbelts and mechanisms (latches, emergency restraint, recoil) work properly. | Most vehicles have adjustable shoulder belts; adjust it so that the shoulder belt rests on the middle of your collar bone rather than on your neck or shoulder. |
Parking brake | Test parking brake for operation and holding capacity. | Whether you have a manual or automatic transmission, best practice is to set the parking brake whenever you park. |
Brakes | As you back out of the garage and before you enter traffic, gently apply your brakes to confirm they are operating as they should. | To periodically check that the ABS is working, find a quiet parking lot with no traffic, get your vehicle up to 60 km/hr, grip the steering wheel and firmly apply your brakes. |
Vehicle documents | Take your drivers licence with you. Have a copy of the registration on board. | Check insurance expiry dates. Renew before expiry. |
Licence plate | Confirm licence plate remains firmly attached and visible. | Ensure licence plate lights work. |
Steering | Assess the “free play” in your steering system to confirm it remains tight. | If you’re not sure, ask your mechanic to check. |
Engine noises | Listen for any unusual sounds (tics, pings, rattles, knocks). | |
Roadside emergency/first aid kit | Check to make sure your emergency kit is in the vehicle and has what you need. | Check expiry dates and replace items as they expire. |